Administrative Assistant

• *Job Summary** We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone feels valued. From managing schedules to handling correspondence, your proactive attitude will keep our office running seamlessly and contribute to our overall success. • *Responsibilities** • Manage front desk duties, including greeting visitors, answering phone, and directing calls with professional phone etiquette. • Coordinate calendar management and schedule appointments for team members, ensuring efficient time management. • Perform data entry, filing, and document proofreading to maintain accurate records and reconcile monthly bank statements. • Utilize computer skills across Microsoft Office Suite, Google Workspace, and other office management tools to prepare reports, correspondence, and presentations. • Handle customer service inquiries with professionalism, providing support via phone or email while maintaining a positive customer experience. • Assist with bookkeeping tasks using QuickBooks or similar software to support financial recordkeeping and invoicing. • Support office management activities such as organizing supplies, maintaining cleanliness at the front desk area, and overseeing general clerical functions. • Manage incoming and outgoing mail, including sorting, distributing, and preparing mail for shipment. • Monitor and respond to company emails. • Maintain company licenses up-to-date. • Assist in company invoicing and estimates. • Track invoice payments and ensure timely collection. • Manage and organize office files and documents. • Maintain a well-organized and up-to-date company drive, ensuring all files are properly saved and categorized. • Monitor and manage company insurance policies, including renewals and coverage updates. • *Requirements** • Proven office experience with strong organizational skills and attention to detail. • Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry systems. • Excellent typing skills combined with strong proofreading abilities to ensure error-free documents. • Experience in clerical tasks such as filing, document management, and calendar coordination. • Exceptional customer service skills with the ability to handle inquiries professionally via phone or in person. • Bilingual abilities are highly desirable to assist a diverse vendor/client base effectively. • Strong time management and organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Join us in this exciting role where your organizational talents and proactive spirit will make a real difference! We’re committed to supporting your growth while fostering an energetic workplace that values dedication and excellence. • Previous experience in Yardi Breeze is preferred. • Previous experience in administrative or clerical roles is preferred. Pay: From $25.00 per hour Benefits • Paid time off Work Location: In person