Executive Assistant/Office Manager

Overview Join our growing Design Studio team as an Executive Assistant/Office Manager! This professional role combines accounting, administrative support with efficient office management and customer relations ensuring smooth daily operations. Duties • Provide comprehensive administrative support to executives, including calendar management, email correspondence, and meeting coordination using tools like Microsoft Outlook Calendar and Google Workspace. • Manage office operations efficiently by overseeing supplies, maintaining filing systems, and ensuring a welcoming front desk presence with excellent phone etiquette. • Assist in planning events, arranging catering, and handling details. • Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping to support accurate financial management. • Professional appearance to greet customers. Assist with personal tasks for executives as needed. • Maintain data entry accuracy through meticulous transcription, proofreading, and document management using Microsoft Office and DocuSign for electronic signatures. • Support clerical functions such as filing, data organization, phone system management (including multi-line systems), and customer service to foster a professional office environment. Skills • Proven experience in executive administrative support combined with office management expertise. • Strong organizational skills with the ability to prioritize multiple tasks efficiently in a fast-paced setting. • Proficiency in Quick Books, Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar. • Skilled in event planning and project coordination to execute successful meetings and company events. • Exceptional customer service skills paired with professional phone etiquette across multi-line phone systems. This role offers an exciting opportunity to be at the core of our organization’s success—driving efficiency, supporting leadership, and creating an energized work environment! If you’re ready to bring your organizational talents and proactive spirit to a thriving team, we look forward to welcoming you onboard! Pay: $50,153.04 - $60,399.36 per year Work Location: In person